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Product features

This is a non-comprehensive list of features of docuteam context as of version 1.0, released on Oct 10, 2023. For additional and planned features, see our roadmap.

Functionality for archivists​

Record archive material​

  • Record archive material by means of RiC Record resources (records) and Instantiations (representations), including:
    • Capturing their extent
    • Setting access restriction periods
    • Recording the publication intent for metadata and digital objects
    • Computing reference codes based on the position of a record in the tree (Tektonik)
  • Arrange and rearrange records hierarchically in the tree (Tektonik)
  • Use forms to edit single records
  • Use the grid to edit multiple records at once
  • Duplicate, copy & paste and delete records

Manage locations​

  • Add, edit and delete locations where archive material is stored
  • Link locations to records by means of Instantiations

Manage controlled vocabularies​

  • Add, edit and delete local controlled vocabularies and authority data with RiC Agents, Places and Concepts
  • Link vocabularies to records and other entities

User experience and usability​

  • Web-based UI with modern, fresh user experience and continuously tested and improved usability
  • Use UI in German, French or English. Additional languages may be added upon request.

Functionality for describing archives​

Coherent data model adhering to standards​

  • Associate form fields with pre-defined properties, ensuring coherent mapping to RiC, EAD and other standard and formats
  • Link an entity to other entities in forms using pre-defined RiC Relations and Relators.

Define forms and lists​

  • Create and manage form definitions for recording meta data of records, locations, as well as controlled vocabularies
  • Create and manage lists in the app, use them in forms
  • Form fields for numbers, texts, text areas, dates and selection fields
  • Support for mandatory and non-editable fields
  • Support of fields with multiple values
  • Set or select default values for form fields
  • Group form fields using sections
  • In-app documentation of all fields available in forms

Migration and onboarding of archives​

  • Provision a migration path for metadata of archives from docuteam curator to docuteam context.
  • Use all fields and relations of docuteam curator in lists and forms
  • Use all fields of the ISAD(G) standard in forms
  • Use all fields supported by docuteam cosmos, our long-term archiving solution, in forms