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Product features

This is a non-comprehensive list of features of docuteam context as of version 1.5. For additional and planned features, see our roadmap.

Functionality for archivists​

Record archival material​

  • Record archival material by means of RiC Record resources (records) and Instantiations (representations), including:
    • Capturing their extent.
    • Setting access restriction periods.
    • Recording the publication intent for metadata and digital objects.
    • Computing reference codes based on the position of a record in the tree (Tektonik).
  • Arrange and rearrange records hierarchically in the tree (Tektonik).

Edit single records or multiple records at once​

  • Use forms to edit single records.
  • Use the grid to edit multiple records at once.
  • Duplicate, copy & paste and delete records.

Manage locations​

  • Add, edit and delete locations where archival material is stored.
  • Link locations to records by means of Instantiations.
  • See a list of records stored in a particular location.

Manage controlled vocabularies​

  • Add, edit and delete local controlled vocabularies and authority data with RiC Agents, Places and Concepts.
  • Link vocabularies to records and other entities.

Search for records​

  • Text search in record resources.
    • Search for words or parts of words in all text fields.
    • Search in any combination of text fields using search queries.
    • Save searches as bookmarks in the browser and execute them later.
    • Export search results in Excel format.
  • Search for record resources created or updated within a specific date range.

User experience and usability​

  • Web-based UI with modern, fresh user experience and continuously tested and improved usability.
  • Use UI in German, French or English. Additional languages may be added upon request.

Functionality for describing archives​

Coherent, comprehensive data model adhering to standards​

  • Associate form fields with pre-defined properties, ensuring coherent mapping to RiC, EAD and other standard and formats.
  • Link an entity to other entities in forms using pre-defined RiC Relations and Relators.
  • Data model supports all fields for record resources and authorities used in docuteam cosmos.

Define forms and lists​

  • Create and manage form definitions for recording meta data of records, locations, as well as controlled vocabularies.

  • Create and manage lists in the app, use them in forms.

  • Form fields for numbers, texts, text areas, dates and selection fields.

  • Support for mandatory and non-editable fields.

  • Support of fields with multiple values.

  • Set or select default values for form fields.

  • Group form fields using sections.

  • In-app documentation of all fields available in forms. Documentation may be filtered by entity type and mapping.

  • Support for multilingual help texts for fields in form definitions.

  • Support for references to standards for fields in form definitions.

Functionality for integrating systems and workflows​

Integrate systems and workflows​

  • Integrate your systems and workflows over a well-defined, documented API.
  • Export data in a variety of formats (see below) for further processing or additional backups.
  • Integrate your industry-standard authentication solutions with the versatile Keycloak authentication server.

Export data in a variety of formats​

  • Export a single record, a record and its direct children, and a record and all its descendants in the UI or over the API.
  • Export to RDF (Turtle and N-Triples), EAD and CSV.
  • Export to "Context Native Format" (CNF), our native JSON format.

Import data from JSON/CNF​

  • Import a single record or multiple records, including all their instantiations and locations, as well as the directly connected authority data.
  • Authority data may be added if missing. Alternatively, missing authority data leads to an abort of the import.
  • Import from "Context Native Format" (CNF), our native JSON format.

Migration and onboarding of archives​

  • Provision a migration path for metadata of archives from docuteam curator to docuteam context.
  • Use all fields and relations of docuteam curator in lists and forms.
  • Use all fields of the ISAD(G) standard in forms.
  • Use all fields supported by docuteam cosmos, our long-term archiving solution, in forms.