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Product features

This is a non-comprehensive list of features of docuteam context as of version 1.5. For additional and planned features, see our roadmap.

Functionality for archivists​

Record archival material​

  • Record archival material by means of RiC Record resources (records) and Instantiations (representations), including:
    • Capturing their extent.
    • Setting access restriction periods.
    • Recording the publication intent for metadata and digital objects.
    • Computing reference codes based on the position of a record in the tree (Tektonik).
    • Links View: shows all links between the selected entry and other entries. Can be sorted, filtered and exported.
  • Arrange and rearrange records hierarchically in the tree (Tektonik).

Attachments and Attachments Viewer​

  • Attachments: images, videos and PDF documents can be added to a record for illustration purposes.
    • Attachments can be added, downloaded and deleted.
    • A gallery shows previews of all attachments of a record.
    • The attachments viewer provides an enlarged preview of attachments, that can thus be played and read.

Edit single records or multiple records at once​

  • Use forms to edit single records.
  • Use the grid to edit multiple records at once.
  • Duplicate and copy & paste records.
  • Delete records.

Manage controlled vocabularies​

  • Add, edit and delete local controlled vocabularies and authority data with RiC Agents, Places and Concepts.
  • Link vocabularies to records and other entities.

Manage locations​

  • Add, edit and delete locations where archival material is stored.
  • Link locations to records by means of Instantiations.
  • See a list of records stored in a particular location.

Manage accessions​

  • Track new deliveries of documents to be added to an archive with accessions.
  • Accessions can be flexibly defined in the form definitions to fit the archive's needs.
  • Accessions can be linked with one or several accessions as well as agents,

Search for records​

  • Text search in record resources.
    • Search for words or parts of words in all text fields.
    • Search in any combination of text fields using search queries.
    • Save searches as bookmarks in the browser and execute them later.
    • Export search results in Excel format.
  • Search for record resources created or updated within a specific date range.
  • Display of all fields of a record in the search results
    • Export of all chosen fields when exporting to Excel
    • Sort according to one or more sort criteria in the search result table

User experience and usability​

  • Web-based UI with modern, fresh user experience and continuously tested, extended and improved usability.
  • Use UI in German, French, Swedish or English. Additional languages may be added upon request.

Functionality for describing archives​

Coherent, comprehensive data model adhering to standards​

  • Solid, coherent data model based on the RiC standard

  • Data model can be flexibly adapted and extended while remaining compliand with standards

  • Defined mapping of the data model to RDF, EAD and other standards. The export function can be used to transform data into other formats.

  • Link an entity to other entities in forms using pre-defined RiC Relations and Relators.

  • Data model supports all fields for record resources and authorities used in docuteam cosmos.

Define forms and lists​

  • Create and manage form definitions for recording meta data of records, locations, as well as controlled vocabularies.

  • Create and manage lists in the app, use them in forms.

  • Form fields for numbers, texts, text areas, dates and selection fields.

  • Support for mandatory and non-editable fields.

  • Support of fields with multiple values.

  • Set or select default values for form fields.

  • Group form fields using sections.

  • In-app documentation of all fields available in forms. Documentation may be filtered by entity type and mapping.

  • Support for multilingual help texts and references to standards for fields in forms.

Functionality for integrating systems and workflows​

Integrate systems and workflows​

  • Integrate your systems and workflows over a well-defined, documented API.
  • Direct transfer of metadata of an ingest via docuteam feeder available.
  • Export data in a variety of formats (see below) for further processing or additional backups.
  • Integrate your industry-standard authentication solutions with the versatile Keycloak authentication server.
  • Connect with docuteam box: A record resource with a digital object can be connected to docuteam box.

Export data in a variety of formats​

  • Export a single record, a record and its direct children, and a record and all its descendants in the UI or over the API.
  • Export to RDF (Turtle and N-Triples), EAD and CSV.
  • Export to "Context Native Format" (CNF), our native JSON format.

Import data from CSV/JSON/CNF​

  • Import a single record or multiple records, including all their instantiations and locations, as well as the directly connected authority data.
  • Authority data may be added if missing. Alternatively, missing authority data leads to an abort of the import.
  • Import from "Context Native Format" (CNF), our native JSON or CSV format.

Migration and onboarding of archives​

  • Provision a migration path for metadata of archives from docuteam curator, AtoM, Scope, Augias, CSV-files to docuteam context.
  • Support for all fields and relations of docuteam curator in lists and forms.
  • Support for all fields of the ISAD(G) standard in forms.
  • Support for all fields supported by docuteam cosmos, our long-term archiving solution, in forms.