docuteam desk

docuteam desk is a submission management application. Authorized users can create submission spaces where contributors deliver content via a simple drag-and-drop interface. Submitters can include descriptive metadata before transferring the submissions to pre-configured endpoints, such as an automated feeder. An optional validation workflow allows for a formal review of each submission before it is finalized and transferred to pre-configured endpoints.

Overview

Spaces are the central configuration unit of docuteam desk. Each space defines who is allowed to submit, what metadata is required, any constraints on file size or submission timeframe, and which endpoint(s) the finalized submission should be sent to. Spaces can also be made accessible to external users via a shareable access link.

Submissions are packages of files and folders created by submitters within a space. Submitters upload content, arrange the folder structure via drag and drop, and fill out the required metadata for each element.

Reviews are part of the optional validation workflow. When enabled for a space, each submission is placed into In validation status after it is submitted. The assigned reviewer can then approve reject or request revision of the submission.

Endpoints define the destination for finalized submissions. docuteam desk supports two endpoint types: Feeder Deposition, which forwards the submission to a Feeder server via its Deposition API, and Save on Disk, which stores the submission locally in a specified folder. The package output format can be configured per endpoint.

Authentication docuteam desk uses a Keycloak instance which can be linked to an external identity provider using OpenID Connect or SAML 2.0 (e.g. AzureAD). See Authentication